Privacy Policy

This Privacy Policy outlines our policies and procedures regarding the collection, use, and disclosure of your information when you use Wedtrove. It informs you of your privacy rights and how the law protects you.

We collect and use your personal data to provide and improve our Service. By using Wedtrove, you agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

Words with capitalized initial letters have meanings defined under the following conditions. These definitions shall have the same meaning regardless of whether they appear in singular or plural form.

Definitions

For the purposes of this Privacy Policy:

• You means the individual accessing or using the Service, or the event organizer on behalf of whom the Service is accessed, including any guests or users uploading photos and videos.
• Account means a unique account created for you to access our Service.
• Service refers to the Wedtrove application and website.
• Personal Data refers to any information that relates to an identified or identifiable individual, including uploaded photos, videos, or other media content.
• Cookies are small files placed on your device by a website, containing details of your browsing history.
• Device means any device that can access the Service, such as a computer, smartphone, or tablet.
• Usage Data refers to data collected automatically, such as IP address, browser type, and pages visited.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using our Service, we may ask you to provide certain personally identifiable information, including but not limited to:

• Email address
• First name and last name
• Usage Data
• Photos, videos, and other media content uploaded to the Service

Usage Data

Usage Data is collected automatically when using the Service. This may include your Device's Internet Protocol address, browser type, browser version, pages visited, time and date of visit, time spent on pages, and other diagnostic data.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track activity on our Service. We use both Session and Persistent Cookies for purposes including authentication, remembering user preferences, and analyzing usage patterns.

Use of Your Personal Data

We may use your Personal Data for the following purposes:

• To provide and maintain our Service - Including monitoring the usage of our Service
• To manage your Account - Managing your registration and giving you access to various functionalities
• To contact you - By email or other electronic communications regarding updates or information related to the Service
• To provide you with news - General information about services or events, unless you have opted out
• To manage your requests - Handling and managing any requests you may have
• To assemble photobook drafts at your request - Selecting, cropping, and arranging photos from your gallery into an editable photobook, including automated face detection as described below
• To process print orders - Preparing print-ready files, processing payments, arranging fulfillment, and coordinating shipping or delivery for physical products ordered through Wedtrove

Sharing of Your Personal Data

We may share your Personal Data with trusted third-party service providers when reasonably necessary to operate Wedtrove and provide the features you request.

• With payment providers to charge you and prevent fraud.
• With hosting, storage, email, analytics, and support providers that help us operate the Service.
• With print production, fulfillment, and shipping providers if you order a physical photo product through Wedtrove.

For physical print orders, the information shared may include your name, email address, shipping details, order details, and the photos, designs, or print-ready files required to produce and deliver the ordered product.

Assembled Photobooks and Face Detection

Wedtrove can assemble a first version of a photobook from the photos in your event gallery. This is an optional feature that runs only when you (the event owner) ask for it — by clicking the corresponding button in the Service or in an email we send you — and it produces an editable draft that you review before any print order is placed.

To choose and arrange photos, the feature detects faces in your gallery photos and compares them with one another in order to recognise which people appear in which photos (for example, the couple the event is about) and to avoid cropping through a face. This involves automated processing of biometric-like data derived from images. It is performed on infrastructure operated for Wedtrove by our hosting provider (Cloudflare), the photos and the derived face data are not shared with any third-party AI service, and the derived face data is deleted automatically as soon as the draft has been produced. The feature does not identify people by name, does not build profiles, and is not used for any other purpose.

Where the law requires it, this processing is based on your explicit consent, which you give when you request the assembled photobook and which you can withdraw at any time by not requesting it again or by deleting the resulting photobook. The draft photobook and its preview images are stored in your account like any other photobook and can be deleted by you. Photos that you upload directly into the photobook editor are stored separately from your gallery, are kept while the photobook is being worked on and for up to 90 days after you last edit it, and are then deleted.

Retention of Your Personal Data

We will retain your Personal Data, including photos and videos, only as long as necessary for the purposes outlined in this Privacy Policy. We retain and use your data to comply with legal obligations, resolve disputes, and enforce our agreements.

Security of Your Personal Data

We strive to use commercially acceptable means to protect your Personal Data but cannot guarantee its absolute security. We use various safeguards, including secure cloud hosting and storage services, to store your photos, videos, and media securely.

Your Rights under GDPR

You have rights under this Privacy Policy and by law, including:

• The right to access your Personal Data
• The right to update or correct your Personal Data
• The right to delete your Personal Data
• The right to object to processing of your Personal Data
• The right to request transfer of your Personal Data

You may exercise these rights by contacting us using the information provided below.

Children's Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under 13. If you are a parent or guardian and you are aware that your child has provided us with Personal Data, please contact us.

Changes to this Privacy Policy

We may update this Privacy Policy periodically. Changes will be notified via email or a prominent notice on our Service. Please review this Policy periodically for updates.

Contact Us

If you have any questions about this Privacy Policy, please reach out to us via our Contact page.